Bonacube · Planning software for event production
Planning software for event production. One plan instead of many spreadsheets.
List what happens at your event. Add the space, equipment, staff and services each part needs, with prices. Bonacube builds the budget, the supplier briefs and the booking status from that list. Change one line and they all update.
14 days free, no card needed. Then €1,997 a year or €197 a month. Not sure it fits? Answer eight questions.
Works for any event with a venue, suppliers and a budget.
Planning software for event directors and production teams. Used before the event.
The budget spreadsheet, the resource list, the supplier emails and the status tracker.
€1,997 a year or €197 a month. 14-day free trial.
02 / With Bonacube
You make each change once. Everything else updates.
Five situations every event team knows. What you do today, and what you do with Bonacube.
03 / The solution
What Bonacube is.
Bonacube is web software for planning the production of an event: what happens, what each part needs, what it costs, and whether it is booked. You use it in the months before the event. It does not sell tickets and it does not run the show.
Each part of the event is called a moment. Examples: "Doors open", "Aid station at 10 km", "Gala dinner served". Every moment needs four kinds of resources:
Space
Where it happens. Venues, rooms, sites.
Stuff
What must be there. Equipment, furniture, signs.
Staff
Who does it. Crew, hosts, marshals.
Service
What you buy in. Catering, timing, security.
You enter each resource and its price once. Then you use it at every moment and every event that needs it.
04 / How it works
How it works, in four steps.
The pictures are the real software, with a demo marathon for 20,000 runners.
STEP 1
List what happens.
Write down each part of the event, in order: arrival, start, aid stations, finish, teardown. These are your moments. You can type them, paste in a run-of-show you already have, or start from a template.
STEP 2
Add what each moment needs.
For each moment, pick the space, stuff, staff and services, with quantity and price. If a moment has no staff or no equipment yet, the card says so. You see what is missing months ahead.
STEP 3
Read the budget.
The budget is the sum of everything you added. You do not type it separately. When you agree the plan, that total is saved as Planned. Later changes show as Live, with the difference next to it.
STEP 4
Book it and track it.
Every item has a status: open, quoted, booked or confirmed. Each supplier gets a web page with only their items. One status page shows the client what is planned, priced and booked.
Example: you add one aid station
Example figures on the demo marathonRace day will be hot. You add a ninth aid station.
You change one line: stations 8 → 9.
The budget goes up by €4,625. The agreed budget stays on record.
The water supplier's page now says 9. They do not see your budget.
The status changes to "reconfirm", so you remember to call them.
05 / What you get
What is in the software.
Ten tools. All of them use the same plan, so nothing is entered twice.
07 / How to get it
How to start: free trial or demo.
Ready to try it
Start the 14-day trial
- Create your account. It takes a few minutes.
- Bring in one real event. Paste a run-of-show or use a quick set-up template.
- Equip the moments. Space, stuff, staff, service. The budget builds as you go.
- Change one line. Watch the budget and the brief follow.
Want to see it first
Book a demo with Jesse
- 45 minutes, on a video call.
- Your own event as the example, not a sales deck.
- A straight answer on whether Bonacube fits, and how to set up your first plan.
Email jesse@bonacube.com and suggest two times that suit you.
Not sure it fits · about four minutes
Answer eight questions. See if it fits.
Eight situations from a production desk, with four ways to handle each. After every answer you see how Bonacube does it. If it is not for you, the result says so.
- Seven situations and one question about your events.
- Your result points you to the trial, the demo, or a better-fitting app.
- Nothing is sent anywhere. The answers stay in this page.
08 / Pricing
What it costs. From €5.47 a day.
Everything is included in both. Up to five active events at the same time. Both start with a 14-day free trial. No card needed to start.
- Up to 5 active events
- 1 named account owner, plus 2 team members per event
- Unlimited archived events
- Every screen: Storyboard, Resources, Script, Working Budget, Live plan, Briefs, Changes, Hand-over, Re-Planning
- Technical support
The maths: €1,997 is about 16 hours of a producer's time at €125 an hour. Two working days, across a year of events.
Not included: personal onboarding, consulting or event advice. More than 5 events at once? Ask about a Company licence on the demo call.
Or book a demo first09 / Questions
Questions and answers.
What is Bonacube?
A planning system for event directors and production teams. You map the event as storyboards, stages and moments, give each moment its space, stuff, staff and services, and the budget, the supplier briefs and the status follow from that one plan. It is made by Bonacube Oy in Lahti, Finland.
Is it a run-of-show tool?
No. A rundown tells you when things happen. Bonacube makes sure each of those moments is equipped: that the space, stuff, staff and services behind it are planned, priced and booked.
What happens in the 14-day trial?
You get the whole app. Set up one real event, equip its moments, and change a line to see the budget and the brief follow. No card needed to start. After 14 days it is €1,997 a year or €197 a month, VAT excluded.
Our event is different. Will it fit?
At the end of the day, all events are the same: moments, and what each moment needs. A marathon, a festival and a summit use the same structure.
Can suppliers see our internal budget?
No. Each supplier gets their own brief with only their lines. Your prices and margins stay hidden.
What happens when the plan changes?
The agreed plan stays as the baseline. The change goes into the live plan, and the difference is listed with its cost.
Does it replace our project management or accounting software?
No. Bonacube checks that the production is planned and prepared. Keep your task tool and your accounting. You can export the budget as CSV.
How many people can use it?
One named account owner, plus two team members on each active event. Suppliers and clients read their own pages without an account.
Is onboarding included?
No. Each screen has a How it works guide, and technical support is included. If you want a walk-through, book the demo.
10 / Who built it
Who built it: an event director.
I am Jesse Kiuru. I was event director of the Lahti 2017 FIS Nordic World Ski Championships: 270,000 spectators, a workforce of 3,000, eleven days, NPS 88. My planning ran on spreadsheets for years, and it worked, but only when I was the one running it.
The Peikko Conference in June 2026 scored 4.66 out of 5. My spreadsheets did not. Bonacube is the structure I wanted: one plan a whole team can work from.
Today I advise the Winter World Masters Games 2028 and the Nordic World Ski Championships 2029.
About proof. The app is new. There are no customer logos on this page, and I will not invent any. What I can show: every screen on this page is the real app with a demo marathon loaded. In a demo I show it on your own event.
It is for you if
- You produce events with many suppliers, a budget to defend and a date that will not move.
- You run up to five events at the same time, with two or three people on each.
- Changes in the last weeks cost you money you could not see coming.
- You want next year's edition to start from this year's plan.
It is not for you if
- You need ticketing, registration, marketing, show calling or incident management. This covers planning and preparation, not the event days.
- You want a clock-first rundown tool. Bonacube plans what each moment needs, not only when it happens.
- You lead a multi-year major event and need contracts, programmes and risks in one place. That is Major Event OS.
Next step
Try Bonacube on your next event.
Try it on a real event for 14 days, or see it on your own event in a 45-minute demo with Jesse.
14 days free, no card needed. Then €1,997 a year or €197 a month, VAT excluded.